LJMU Student Law Journal privacy notice

Information you need to know

The LJMU Student Law Journal is part of Liverpool John Moores University. See further information on the institution. Liverpool John Moores University is the Data Controller.

Our Data Protection Officer can be contacted at DPO@ljmu.ac.uk.

This privacy notice explains how we use your personal information and your rights regarding that information. We will always use your data as set out in the principles of the General Data Protection Regulation (GDPR) and all current Data Protection Legislation. We are committed to being transparent about how we collect and use your data and to meeting our data protection obligations.

For information about how the wider university uses personal data please see the Privacy Notice section of our website.

Information we are collecting

We collect your name, affiliation or place of work, country, and email address along with your submitted manuscript.

The source of the personal data

This information is obtained directly from yourselves as part of the submission process.

Why we are collecting your data and the legal basis for this

The LJMU Student Law Journal needs to collect and hold your information to contact you, consider your submission, and assign authorship.

We process your personal data on the basis of your consent which we obtain when you provide your submission. You can withdraw your consent at any time by contacting the principal contact listed on the Journal home page.

Who has access to this data

Your personal data will be used by relevant LJMU staff to process your submission and any future publication of your article.

Those relevant staff may include LJMU Student Law Journal editors and The Library team.

Post-publication, your name and affiliation will be visible to LJMU Student Law Journal readers.

The journal and your information and submission will be stored by our third party system provider.

How the university protects your data

The university takes Data Protection very seriously, and at all times your personal data will be handled in line with the university’s Information Security Policy.

The LJMU Student Law Journal submission system is restricted in access to a limited number of staff.

How long the university keeps your data

Unsuccessful submissions

We will keep your data for 6 months from the date that we inform you that your submission has been unsuccessful. Afterwards, we will remove your records from the journal.

Successful submissions

Once your article has been published, your data will be retained for the life of the journal.

Your rights

As a data subject, you have a number of rights. You can:

  • access and obtain a copy of your data on request, this could be in a portable electronic format
  • require the university to change incorrect or incomplete data if you think that it is inaccurate or out of date
  • require the university to delete or stop processing your data, for example where the data is no longer necessary or legally required for the purposes of processing

If you would like to exercise any of these rights, please contact the Data Protection Officer. 

If you do not provide data

If you do not provide your personal data, we cannot consider your manuscript for publication.

Transfers of data outside the UK

Generally, we do not send your personal data outside the UK. However, in some specific cases we may transfer the personal data we collect to countries outside the UK in order to perform our contract with you or a contract with another organisation that requires your personal data, for example a collaboration agreement with a university based outside of the UK. Where we do this, we will ensure that your personal information is protected by way of an ‘adequacy regulation’ with the UK or by putting alternative appropriate measures in place to ensure that your personal information is treated by those third parties in a way that is consistent with and which respects the UK laws on data protection, for example model contractual clauses, data sharing or data processing agreement and binding corporate rules (where applicable).

Automated decision-making

We will not make any decisions about you automatically using a computer, based on your personal data. All decisions affecting you will be taken by a human.

How to complain to the Information Commissioner’s Office

You have the right to complain to The Information Commissioner if you believe that our processing of your personal data does not meet our data protection obligations. The Information Commissioner can be contacted:

  • By post: Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK95AF.
  • By phone: 0303 123 1113.
  • By email: contact can be made by accessing the ICO website.