Pre-Season Player Development Tests privacy notice
Information you need to know
The Performance Sport department is part of Liverpool John Moores University. See further information on the institution.
Liverpool John Moores University is the Data Controller.
Our Data Protection Officer can be contacted at DPO@ljmu.ac.uk.
This privacy notice explains how we use your personal information and your rights regarding that information.
For information about how the wider university uses personal data please see the Privacy notice section of our website.
In order to develop the upcoming football talent and test performance of players, Crown Football Limited (Crown) have teamed up with experts at Liverpool John Moores University (LJMU) to provide Pre-Season Performance and Development testing and performance profiling (Performance Tests) to certain player participants (participants).
Information we are collecting
LJMU will receive personal data from Crown to identify participants and support the delivery of the Performance Tests. This includes:
- name
- age
- weight
- height
- parent or guardian contact details (where applicable)
In addition to the information provided by Crown, LJMU will collect further personal data directly from participants. This includes:
- name
- age
- weight
- height
- gender
- address
- telephone number
- details of their current football club
As part of the testing process, LJMU will also collect and analyse performance data to assess and support player development. This may include measures such as:
- body composition
- metabolic rate
- aerobic capacity
- substrate utilisation
- strength
- speed
- agility
- other physiological performance indicators
This data is used to establish performance baselines and may be compared with future test results to assess progression over time.
During the Performance Tests, LJMU may also process special category data relating to participants, for example information about their health or wellbeing. This may arise where such information is inferred from performance testing, or where participants choose to share relevant information during the process. This could include information relating to:
- physical or mental health
- general wellbeing
- lifestyle factors that may affect performance
Source of the personal data
LJMU obtains personal data about participants and, where applicable, their parents or guardians from a number of sources. This includes information provided by Crown to enable LJMU to identify participants and organise the Performance Tests, as well as information provided directly by participants or their parents or guardians, for example through registration forms and other communications. Personal data is also generated through the testing process itself.
Why we are collecting your data and the legal basis for this
We process personal data in accordance with the principles of the GDPR and only where there is a valid lawful basis to do so.
Registration data is provided to LJMU by Crown on the basis of consent obtained by Crown.
Performance profiling data, including any special category data, is processed on the basis of the participant’s explicit consent.
Administration data is processed on the basis of LJMU’s legitimate interests in fulfilling its obligations under its agreement with Crown and in delivering the Performance Testing effectively to participants.
Who has access to this data
Your personal data will be accessed by relevant LJMU staff within the Performance Sport department where it is necessary for them to carry out their roles.
We will also share your personal data with Crown where this is necessary for the delivery of the Performance Tests.
How the university protects your data
We are committed to keeping your personal data safe in line with data protection legislation and the university’s information security and data protection policies.
Personal data may be stored in secure physical and electronic formats. Paper records are held in locked storage within university premises, and electronic data is stored on secure systems with appropriate access controls in place.
Access to personal data is restricted to authorised staff who require it to carry out their roles.
Where appropriate, personal data may be minimised or partially anonymised (for example, by using participant initials).
How long the university keeps your data
LJMU will only retain personal data (including special category data) for as long as it is necessary to fulfil the purposes for which it was collected, including to meet any legal, regulatory or reporting requirements, and in line with the University’s Records Retention Schedule.
Personal data relating to the Performance Tests will typically be retained for up to two years following completion of the testing. This allows for comparison of results over time and supports participant development and progression monitoring.
Where appropriate, personal data may be anonymised so that individuals can no longer be identified. Anonymised data may be retained for longer periods for analysis and research purposes.
When personal data is no longer required, it will be securely deleted or destroyed in line with University policy.
Your rights
As a data subject, you have a number of rights. You can:
- access and obtain a copy of your data on request - this could be in a portable electronic format
- request that the university changes incorrect or incomplete data if you think that it is inaccurate or out of date
- request that the university delete or stop processing your data, for example where the data is no longer necessary or legally required for the purposes of processing
If your personal data has been provided by consent, you have a right to withdraw that consent at any time.
If you would like to exercise any of these rights, please contact the Data Protection Officer at DPO@ljmu.ac.uk.
If you do not provide data
If you do not provide the personal data required to participate in the Performance Tests, LJMU will not be able to carry out the testing or provide performance profiling outcomes.
Transfers of data outside the UK
We normally keep your personal data within the UK. In some cases, however, we may need to transfer it to another country - for example, to deliver a contract with you or to work with a partner organisation such as a university based overseas.
Whenever this happens, we make sure your information stays protected. This could be through a UK “adequacy regulation” (which confirms that the other country’s data protection laws are up to UK standards) or by putting strong safeguards in place.
These safeguards might include:
- model contractual clauses
- formal data sharing or processing agreements
- binding corporate rules
In short, even if your data travels abroad, it will continue to be treated with the same care and respect as it would under UK law.
Automated decision-making
We do not use computers to make decisions about you based solely on your personal data. Any decisions that affect you will always be made by a human, ensuring that you are treated fairly.
How to complain to the university
You have a right to complain to the university if you think it has not properly responded to your request for personal information or feel it has not handled your personal data responsibly.
If you are not satisfied with how your request for information or how your personal data has been handled, you should set out your complaint in writing to:
Maria Burquest
University Secretary and General Counsel
Legal and Governance Services
2nd Floor Exchange Station
Tithebarn Street
Liverpool
L2 2QP
or by email via DPO@ljmu.ac.uk.
How to complain to the Information Commissioner’s Office
You have the right to complain to The Information Commissioner if you believe that our processing of your personal data does not meet our data protection obligations. The Information Commissioner can be contacted using the following details:
- Post: Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK95AF.
- Telephone: 0303 123 1113.
- Email: contact can be made by accessing the ICO website.